Job Posting: HR and Finance Administrator

      Indianapolis, IN


      Position Overview


      The HR and Finance Administrator will provide payroll/benefits and administrative support to Human Resources as well as general accounting support to the Finance Department. This position will split time between the two departments.


      Major Human Resources Responsibilities


      • Assist with processing timecards every two weeks
      • Assist with processing payroll every two weeks and special payrolls as needed
      • Assist with Benefits Administration (including claims resolution, change reporting, open enrollment, reconciling benefits statements, and Benefit’s communications to site)
      • Perform ongoing scheduled audits of Human Resource Information System (including benefits selections, taxes, gym memberships, 401K deferrals, etc.).  These audits will check any entries related to payroll, employment, and benefits.
      • Maintain employee personnel files and conduct ongoing audits on a scheduled basis to ensure all required documentation is collected and maintained
      • Provide support for new hire orientation and benefits orientation/enrollment including preparation of the new hire and benefits packets
      • Prepare reports and spreadsheets as needed
      • Provide back-up support as needed for payroll processing
      • Provide coverage to the front reception desk during absences and scheduled time off (does not include lunches)



      Major Finance Resources Responsibilities


      • Enter journal entries, apply customer payments, and enter Capital Projects in SAP
      • Send out requests for payments to past due customers ( at direction of Sr. PA)
      • Prepare monthly balance sheet reconciliations
      • Compile state capital tax filing documentation
      • Run and send out budget statements on a monthly basis and initiate correcting entries if required
      • Format Stock Status report monthly
      • Generate of billing register/Italian template monthly
      • Complete Revaluation adjustments
      • Teco work orders
      • Oncaspar Lyo shipments to and from LSNE with adjusting entries to offset 201's and 202's
      • Prepare monthly manufacturing journal entries – PPV and Revaluation
      • Assist with yearend inventory process, as well as E&Y audit requests
      • Generate invoices for Servier to enable generation of commercial paperwork
      • Perform special projects and other duties as assigned.



      Background Qualifications


      • Associates Degree in Accounting or equivalent job experience and a minimum of 5 years previous payroll processing experience
      • Bachelor’s degree is a plus
      • Previous Human Resources and Benefits Administration experience is preferred
      • Knowledge of ADP payroll software is preferred
      • SAP experience is preferred
      • Knowledge of Excel, Word, Access and PowerPoint Processing software
      • Excellent communication skills, professionalism, and ability to maintain strict confidentiality
      • Ability to accurately follow instructions and give meticulous attention to detail
      • Project management skills are essential for successful completion of extraordinary tasks
      • Ability to communicate at all levels in a pharmaceutical organization—good interpersonal skills are a must


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